EcoVadis benchmark

Trifleet

EcoVadis as a tool for change
With more than 65,000 organizations assessed, EcoVadis provides a clear blueprint for effective sustainability management. This also includes international standards such as ISO 26000, the UN Global Compact and reporting standards such as the CSRD and GRI. This is reflected in the four pillars of EcoVadis: Environment (E), Labor & Human Rights (S), Ethics (G) and Sustainable Procurement.

EcoVadis is an annual assessment and challenges companies to continuously improve. This is not only about writing policy, but also about setting goals, implementing actions and reporting transparently. The result? A clear picture of where you stand as an organization, insights for improvement opportunities and a clear benchmark against industry peers.

Questions & Approach
Trifleet asked TOSCA for guidance in the implementation of the EcoVadis benchmark. This included collecting, uploading and reviewing the documentation as well as advice for areas for improvement after the final score was announced. We have provided support in the following ways:

  • Gap analysis: Inventory of the documents submitted for the Ecovadis benchmark.
  • Verification of completeness of existing documentation: Assessment of these documents on the basis of the requirements set by Ecovadis: including topicality, quality, completeness, etc.
  • Drawing up an action plan with Trifleet: Where possible, requesting additional documentation and possibly supplementing it with new initiatives, information, procedures, policy and reports.
  • Submission of questionnaire responses: Preparation and submission of the information to Ecovadis for the new annual assessment.
  • Evaluation after assessment by EcoVadis: Evaluation of the score and advice for improvements. Possible follow-up to EcoVadis regarding the answers.

While going through these steps, a few topics often come up that require specific attention. At Trifleet, TOSCA has been able to play a role in:

  • Calculating CO₂ emissions
  • Writing policy documents such as sustainable procurement
  • Organizing and conducting training

Our insights
TOSCA has guided Trifleet in this process several times. From this, we learned the following learnings:

  • The importance of cross-functional teams - Certifications such as EcoVadis require information from different departments within a company. A successful EcoVadis project therefore depends on the cooperation and motivation of all participants involved.
  • Timelines – Start on time to create any missing documentation, procedures, or policies. Preferably, you work on sustainability throughout the year so that you can record the progress annually through the EcoVadis assessment.
  • Structure – Make sure that the tasks and responsibilities for the EcoVadis assessment are clearly allocated. This includes:
    • Clear (final) responsibility;
    • Structured document framework;
    • Communication expectations and timelines;

This year, Trifleet has once again received a gold medal from EcoVadis.

Curious about what we can do for your organization?
Please contact: Ulrike de Jong | +31651072464 | ulrike@toscatribe.nl 

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